Guide
Paperwork follows the money. Know what clients ask for—and what you should collect when you pay other players.
GigLog provides recordkeeping and tax estimates. It is not a CPA, attorney, or tax advisor. Tax rules change—confirm with a qualified professional and official government sites linked on these pages.
Clients ask for Form W-9 so they know your legal name, tax classification, and taxpayer ID for year-end contractor reporting. You give the completed form to the payer, not to the IRS. Fill it carefully—single-member LLC classification on the form is a common mistake.
Official: IRS About Form W-9.
How GigLog helps
Available now — Contacts and invoice identity (business name / tax ID). Planned — Prefill a W-9 PDF from your invoice “Bill From” details so you can share it quickly. Prefer EIN on the form when you have one; GigLog should not become a Social Security number vault.
If you pay other musicians as contractors and may need to issue them Form 1099-NEC, you should collect their W-9 before you pay them (or as early as possible). That’s normal business hygiene, not rudeness.
How GigLog helps
Planned — Bandleader checklist on a contact (“W-9 requested / received”) and optional attachment of *their* completed PDF. GigLog will not e-file 1099s for you.
If you have an EIN, many sole proprietors and LLCs prefer it so every venue isn’t holding your Social Security number. Follow the IRS instructions for your entity type.
How GigLog helps
Available now — Optional tax ID on invoices. Planned — W-9 prefill using that identity.
No. When you are paid as a contractor, the client may send you a Form 1099-NEC. You send Forms 1099 when you pay other contractors above the threshold.
How GigLog helps
Track pay *to you* now; contractor-payment workflows for bandleaders are a later enhancement alongside W-9 collection.
GigLog helps musicians and freelancers manage bookings, earnings, tips, expenses, and tax estimates in one place.
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